SAARATHI is a closed, role-governed operational platform administered exclusively by the Andhra Pradesh Police Transport Organisation. This policy describes how information is collected, used, and protected within the system. Only authorised police department personnel are permitted to access or operate within this platform.
Scope and Applicability
This Privacy Policy applies to all users of the SAARATHI platform, including transport officers, fuel management personnel, and any other staff granted access by the AP Police Transport Organisation. The platform is not accessible to the general public and is restricted entirely to internal departmental use.
By accessing or using SAARATHI, all users acknowledge and agree to the data practices described in this document. Usage is governed by departmental regulations and applicable laws of the state of Andhra Pradesh.
Information Collected
SAARATHI collects only the information necessary to support its core operational functions. This falls into two broad categories.
Personnel identification, assigned roles and permissions, login credentials, and session activity logs used to authenticate users and enforce role-based access controls.
Vehicle assignment and reassignment records, fuel request submissions, approval decisions, readiness requests, fuel transaction entries, and all associated timestamps and authorising officer details.
No personally sensitive information beyond what is required for departmental operations is solicited or stored. The platform does not collect biometric data, financial information, or any data unrelated to transport and fuel management functions.
How Information is Used
All data collected within SAARATHI is used solely to facilitate the operational objectives of the AP Police Transport Organisation. Specifically, information supports the following purposes.
Authentication and role-based access management ensures that each user can access only the features and records appropriate to their designated function within the organisation. Workflow processing enables transport officers and fuel management personnel to submit, review, and approve requests across vehicle allocation, fuel supply, and readiness operations. Report generation and operational tracking provides supervisory personnel with accurate, real-time visibility into fleet utilisation, fuel consumption patterns, and pending or completed transactions. Audit and accountability functions maintain a reliable record of all actions taken within the platform, supporting departmental oversight and compliance requirements.
Data Access and Role-Based Controls
Access to information within SAARATHI is strictly governed by the role assigned to each user. Role-based dashboards ensure that individuals can view and act upon only the data relevant to their specific function. No user is permitted to access records or features outside the permissions granted to their designated role.
Supervisory and administrative roles carry broader access privileges commensurate with their oversight responsibilities. All access events are logged and available for review by authorised administrators.
Data Sharing and Disclosure
Information within SAARATHI is not shared with external parties, commercial entities, or individuals outside the AP Police Transport Organisation. All data remains within the administrative jurisdiction of the department.
Records may be disclosed to senior departmental authorities, internal audit bodies, or competent legal authorities where required by law, court order, or formal departmental directive. In all such cases, disclosure will be limited to what is strictly necessary and will be conducted in accordance with applicable legal frameworks.
Data Retention
Operational records, transaction logs, and audit trails are retained in accordance with the record-keeping policies of the Andhra Pradesh Police Department and applicable government record management guidelines. Data is held for as long as it serves a legitimate operational, legal, or accountability purpose.
Upon conclusion of the retention period, data is disposed of in a secure manner consistent with departmental standards for the handling of official records.
Data Security
The AP Police Transport Organisation implements appropriate technical and administrative measures to protect the integrity and confidentiality of information held within SAARATHI. Access is restricted to credentialed personnel, and the system enforces role-based permission boundaries at all functional levels.
All personnel with access to the platform are bound by the confidentiality obligations of their employment and by departmental codes of conduct. Unauthorised access, disclosure, or misuse of system data is subject to disciplinary and legal consequences under applicable law.
User Responsibilities
All authorised users of SAARATHI bear responsibility for maintaining the security and appropriate use of their login credentials. Users must not share access credentials, permit unauthorised access to the platform, or use the system for purposes other than those specified by their assigned role.
Any suspected unauthorised access, data irregularity, or system misuse must be reported promptly to the designated system administrator or supervisory authority within the organisation.
Amendments to this Policy
This Privacy Policy may be revised from time to time to reflect changes in operational requirements, departmental directives, or applicable law. Users will be informed of material changes through official departmental communication channels. Continued use of the platform following notification of any amendment constitutes acceptance of the revised policy.
Contact and Queries
Questions, concerns, or requests relating to this Privacy Policy or to data practices within the SAARATHI platform should be directed to the designated data administrator or the relevant supervisory officer within the AP Police Transport Organisation. Contact details are made available through official departmental channels.